The email address and information you provide via our message submission forms will only be used to respond to your inquiries, requests or questions. Free2B will not share your information for marketing purposes with anyone else.
Legal Compliance
Free2B may need to disclose your information if required to do so by law or in response to a court order or in exceptional circumstances, where we think someone is at serious risk of being harmed, we may contact the police or a local authority safeguarding team.
If you would like to make a donation, you can use our ‘donate buttons’ which connect to PayPal or People’s Fundraiser. Please visit their websites to see their privacy notices. We do NOT receive your bank or card details from these sites. If you choose to kindly donate, we are provided with your name and email address only (unless you choose their anonymous option). We would love to be able to keep you informed of our work, activities and progress so you can see how your donation is making a difference. We will contact you via email to ask if you’d like to opt in to receive our newsletter.
Links
Our website contains resource links to websites run by other organisations. Free2B is not responsible for the privacy practices of other organisations’ websites, so you should read their privacy policies carefully.
Consent
By providing us with your personal information you consent to the collection and use of that information for the purposes and in the manner described in this Privacy Policy.
Data Protection (Rights of Access)
You have the right to ask for a copy of the information we hold about you which we will provide free of charge, and to have any inaccuracies in your information corrected.
If you wish to exercise these rights, please contact us by email at hello@free2b.lgbt
Free2B reserves the right to amend this privacy statement. The most up to date version will be always be available on our website so please check from time to time, continuing to use our website you will be deemed to have accepted any changes.
Cookies
We use cookies to help you navigate efficiently and perform certain functions.
The cookies that are categorised as “Necessary” are stored on your browser as they are essential for enabling the basic functionalities of the site.
We also use third-party cookies that help us analyse how you use this website, store your preferences, and provide the content and advertisements that are relevant to you. These cookies will only be stored in your browser with your prior consent.
You can choose to enable or disable some or all of these cookies but disabling some of them may affect your browsing experience.
membership data
Personal Data Privacy Notice
1:1 youth support and youth clubs and parent support
Lawful basis for processing data: legitimate interest *
In order to manage and monitor our support services, we keep electronic and paper client files with relevant identifying information (click here to view our youth membership form) and we record summary details of all 1:1 and group sessions. This is stored on our secure database (with two-step authentication) and SharePoint Drive and paper records are stored securely in a locked cabinet.
Parental consent is required for young people under the age of 13
Any details which are used for reports (for example, to help us apply for funding) will be made anonymous so it does not show who you are.
Records will be stored for 7 years after an individual has left our service (or longer where relevant, to ensure an individual is 18 years old before records are deleted) to allow us to meet funder requirements.
Confidentiality Statement
Lawful basis for processing data: Legal Obligation*
Everything we discuss in our 1:1 or group sessions together is confidential except:
- For the purposes of Safeguarding: Where, in our opinion, there may be a danger to yourself or to others. In this situation, we will need to pass information on to ensure we are keeping you and others safe.
- For the purposes of Supervision: Supervision sessions allow staff to gain support and guidance in their work and also to check that we are working ethically and competently.
* For further information on the lawful basis for processing data please visit the ICO website:
https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/
If you would like to see a copy of your record, or would like to ask questions about any of the above, please contact :
Lucie Brooke: lucie@free2b.lgbt | 07757 502 726
Informal groups / drop-ins
Our forums in secondary schools and community services are an informal drop-in to enable young people to come together in a fun and safe space.
Young people do not need to become a member of Free2B to access the sessions. We do aim to gather limited information via a register – to help us provide anonymous data to funders (for example on the number of regular attendees). This includes initials, self described ethnicity and an option if comfortable to self describe gender and sexuality.
We seek consent via a tick box option to collect Date Of Birth though this is not mandatory and a young person is still welcome to attend a forum regardless. In line with ICO guidelines secondary school aged children are able to provide consent if they choose to.
This is stored on our secure database (with two-step authentication)
Records will be stored for 7 years after an individual has left our service. However after a 12 month period the Date of Birth will be removed from the record.
Confidentiality Statement
Lawful basis for processing data: Legal Obligation*
As part of the Free2B safeguarding agreement with schools and community service, any safeguarding concerns will be passed on to the school’s Safeguarding Lead, as part of our duty of care. This is to support you or someone else getting the support they need.
If you would like to see a copy of your record, or would like to ask questions about any of the above, please contact :
Lucie Brooke: lucie@free2b.lgbt | 07757 502 726
