Personal Data Privacy Notice
1:1 youth support and youth clubs and parent support
Lawful basis for processing data: legitimate interest *
In order to manage and monitor our support services, we keep electronic and paper client files with relevant identifying information (click here to view our youth membership form) and we record summary details of all 1:1 and group sessions. This is stored on our secure database (with two-step authentication) and SharePoint Drive and paper records are stored securely in a locked cabinet.
Parental consent is required for young people under the age of 13
Any details which are used for reports (for example, to help us apply for funding) will be made anonymous so it does not show who you are.
Records will be stored for 7 years after an individual has left our service (or longer where relevant, to ensure an individual is 18 years old before records are deleted) to allow us to meet funder requirements.
Confidentiality Statement
Lawful basis for processing data: Legal Obligation*
Everything we discuss in our 1:1 or group sessions together is confidential except:
- For the purposes of Safeguarding: Where, in our opinion, there may be a danger to yourself or to others. In this situation, we will need to pass information on to ensure we are keeping you and others safe.
- For the purposes of Supervision: Supervision sessions allow staff to gain support and guidance in their work and also to check that we are working ethically and competently.
* For further information on the lawful basis for processing data please visit the ICO website:
https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/
If you would like to see a copy of your record, or would like to ask questions about any of the above, please contact :
Lucie Brooke: lucie@free2b.lgbt | 07757 502 726
Informal groups / drop-ins
Our forums in secondary schools and community services are an informal drop-in to enable young people to come together in a fun and safe space.
Young people do not need to become a member of Free2B to access the sessions. We do aim to gather limited information via a register – to help us provide anonymous data to funders (for example on the number of regular attendees). This includes initials, self described ethnicity and an option if comfortable to self describe gender and sexuality.
We seek consent via a tick box option to collect Date Of Birth though this is not mandatory and a young person is still welcome to attend a forum regardless. In line with ICO guidelines secondary school aged children are able to provide consent if they choose to.
This is stored on our secure database (with two-step authentication)
Records will be stored for 7 years after an individual has left our service. However after a 12 month period the Date of Birth will be removed from the record.
Confidentiality Statement
Lawful basis for processing data: Legal Obligation*
As part of the Free2B safeguarding agreement with schools and community service, any safeguarding concerns will be passed on to the school’s Safeguarding Lead, as part of our duty of care. This is to support you or someone else getting the support they need.
If you would like to see a copy of your record, or would like to ask questions about any of the above, please contact :
Lucie Brooke: lucie@free2b.lgbt | 07757 502 726
